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Creating an e-mail signature in Outlook

An e-mail signature typically looks something like this:

Sincerely,
James O’Brien
OBrienPC.net
206.555.9999

That’s a very simple and basic signature that takes about 10 to 20 seconds to type into my outgoing e-mails. But if I am sending and answering e-mails all day long, it can get tedious to type my signature with every e-mail. Most e-mail clients, Outlook included, provide a method of automatically inserting a signature in your outgoing email.

Here’s how you do it:

1) Select “Tools | Options…” from the menu in Outlook

Creating an Outlook Signature

2) Go to the “Mail Format” tab

Creating an Outlook Signature

3) Go to the “E-mail Signature” tab

Creating an Outlook Signature

4) Type the new signature’s desired name

Creating an Outlook Signature

5) Type the desired text of your signature under “Edit signature”

Creating an Outlook Signature

6) Click OK, and then OK again

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