QR Code Business Card

Microsoft Outlook 2010 – Accidently Deleted Distribution List

It seems that accidentally deleting a distribution list in Microsoft Outlook 2010 is a fairly common issue. The problem is that the Delete Group button is right next to the Save & Close button in the Contact Group pane. Fortunately, recovering a deleted distribution list is fairly easy.

Depending on whether you are using Outlook as a stand-alone e-mail client or using Outlook in conjunction with Microsoft Exchange Server, the process to recover accidentally deleted distribution lists is as follows:

 

Recovering a distribution List

  1. In the Navigation pane, click Deleted Items
  2. Find the distribution list that was accidentally deleted, and drag it to the Contact button at the of the Navigation pane.

Recover a distribution list once the Deleted Items folder has been emptied

 Note:   Your Exchange administrator specifies the retention time for items that are deleted permanently on the server running Exchange. After this time elapses, you cannot recover the deleted items.

If you use a Microsoft Exchange Server 2007, Exchange Server 2003, or Exchange Server 2000 account, Microsoft Office Outlook 2007 provides a way to recover items after you delete them permanently, even after you empty the Deleted Items folder.

  1. In the Deleted Items folder, click Recover Deleted Items on the Tools menu.
  2. Locate the distribution list and then click Recover Selected Items.
  3. In the main message list, drag the distribution list to the Contacts button at the bottom of the Navigation Pane.

Note: You must use an Exchange account for this command to appear. If you use an Exchange account and do not see the command, contact your Exchange administrator.

  • This procedure adds the distribution list to your main (default) Contacts folder.
  • Your distribution list might be listed according to the date that it was created; in that case, scroll through the deleted items.

Source: Microsoft.com

Author: James O'Brien

James O'Brien is an IT Professional in the Seattle Washington area who likes to blog about technology, science, hobbies, and anything else that catches his fancy (SQUIRREL!). If you have any questions or comments for James, please feel free to drop him a note in the Comments. He'll be happy to hear from you.


2 Responses to Microsoft Outlook 2010 – Accidently Deleted Distribution List

  • Elizabeth Miller says:

    Hi

    Using microsoft outlook 2010.

    I deleted one of my disturbutions lists from contacts but cannot find
    in deleted items folder to reinstate.

    Have not emptied deleted items folder.

    Have created test disturbution lists and deleted and also cannot find
    in deleted items folder.

    Can you help? If not in the deleted items folder where would I find.

    Hopy you can help

    Regards
    Elizabeth

    • Hello Elizabeth,

      I am sorry to hear about your distribution list issue. There might be a way to recover your distribution list providing that your Outlook is configured to go through an Exchange server.

      If you use a Microsoft Exchange Server, Microsoft Outlook provides a way to recover items after you delete them permanently, even after you empty the Deleted Items folder. Your Exchange administrator specifies the retention time for items that are deleted permanently on the server running Exchange. After this time elapses, you cannot recover the deleted items.

      In the Deleted Items folder, click Recover Deleted Items on the Tools menu.

      Locate the distribution list and then click Recover Selected Items .

      NOTE You cannot recover an item if it does not appear in the Recover Deleted Items dialog box.

      In the main message list, drag the distribution list to the Contacts button at the bottom of the Navigation Pane.

      NOTES: This procedure adds the distribution list to your main (default) Contacts folder.
      Your distribution list might be listed according to the date that it was created; in that case, scroll through the deleted items.

      Hopefully, this information helps you recover your files. If not, there might be another possibility, although I have never tried this for this purpose. I am talking about restoring your Windows OS to a point previous to accidently deleting your distribution list, assuming you are using Windows XP or newer. You can get to the System Restore through the Systems folder in the Control Panel. you will see an option to restore your computer to a previous date, one before the distribution list was deleted, and off you go.

      Now, I don’t know if using System Restore is going to restore the distribution list but I think it’s a good possibility. And don’t worry, none of your personal documents or files will be touched in this process.

      Finally, If all else fails, try looking in your Sent folder for a previous e-mail sent to the distribution list At least then, you can recover the members that were on the list. This will help you if you have to re-create your distribution list.

      Thanks for reaching out to me. I hope all goes well for you. Please let me know how it works out recovering your distribution list and please let me know what method worked for you!

      Peace!
      James O’Brien

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>

Recent Posts

This article was last updated on November 29, 2012

Translate This Page:

Post Categories:

Post Archives:

Subscribe To Posts:



Follow me on: